Board Governance Policies

A.2.5.11 Employment of Appointed Board Members

Approved/revised: April 28, 2000

NVIT recognizes that from time to time there may be a need, or it may be in the institutional interest, to employ an individual who is serving as an appointed member of the NVIT Board. While such an event is infrequent, it is important that conflict of interest and other issues, real or perceived, of potential concern be addressed. Therefore the following policy guidelines will apply to the employment, by NVIT, of appointed Board members.

Employment for Less that Four Months (or equivalent) in a fiscal year

In the case of employment for less that four months the following shall apply:

    1. Where the President, or designate, deems a Board member to be the best suited individual for the employment in question, NVIT may employ a Board member.

    2. Normally, every attempt shall be made to employ qualified individuals other than Board members to fill the employment need.

    3. A Board member who is considering employment will not be party to discussion about any aspect of the position, including creation of the position, the position description, the hiring process, etc.

    4. Prior to the employment of a Board member, the President, or designate, must discuss the proposed employment arrangement with the Chair of the Board. The Chair may discuss the matter with the Executive Committee and choose to authorize or not authorize the employment.

    5. The decision of the Chair is final.

    6. Upon authorizing the position, the Chair will sign off on the Employment of a Board Member form. The Vice Chair will fulfill this role in the event it is the Board Chair who is being hired.

    7. The Chair will inform the NVIT Board regarding the employment of a Board member at the next regularly scheduled Board meeting.

Employment Greater Than Four Months (or equivalent) in a fiscal year

In the case of a continuing position, or a part time or contract position with duration longer than four months, the following shall apply:

    1. The Board member must state his/her intention to apply or that he/she is interested in the position for the position at the earliest possible opportunity.

    2. The Board member must excuse him/herself from a Board meeting during discussion that could result in the member being in a conflict of interest relative to the employment in question.

    3. The Board member will absent him/herself from Board meetings for the duration of any position competition for which he/she has applied.

    4. If a Board member accepts a position of greater than four months duration, the member must immediately resign from the Board. In no circumstance will a Board member be an employee and remain an appointed Board member at NVIT, however that person may run for the elected faculty/staff position to the Board.