Board Governance Policies

Approved/revised: October 10, 1995

   A.2.5.7 Meetings of the Board

The Board shall establish and publicize a schedule and determine the structure and operational procedures for its meetings.

    1. Annual Meeting:

At the Annual Meeting of the Board (in September or October), the President shall act as Chair until a Chair has been duly elected.

    2. Regular Meetings:

      i) The Board will meet at least once every two months.

      ii) Where a quorum as defined in the Bylaws is lacking, the members present may consider urgent items providing a quorum can be established with a conference telephone call.

    3. Open Sessions:

All Board meetings shall be open to the community and public unless the Chair rules otherwise.

    4. Board Committees:

      i) Ad Hoc Committees

All committees of the Board shall be ad hoc committees with the membership and terms of reference determined by resolution of the Board.

    5. Board Agenda:

The format shall be set by the Chair.

    6. Board Documents:

Board documents will be retained in the President's Office.