Board Bylaws

A.1.5 MEETINGS

  A. The meetings of the Board and its committees shall be governed by:

    1. The College and Institute Act;

    2. The relevant sections of these Bylaws, and by Board Policy established under these Bylaws;

    3. Where the College and Institute Act is silent, and the Bylaws and Board Policy are silent as well, Robert's Rules of Order (latest edition) shall govern.

  B. At all meetings of the Board, any member of the Board, senior administrators, or designated representatives may speak to any matter before the Board, but only voting Board members may move, second, or vote on any motion.

  C. Quorum

    (a) A quorum is present at a meeting when a majority of members holding office are in attendance.

    (b) If after thirty minutes after the time appointed for the meeting of the Board there should be no quorum present, then the meeting shall stand adjourned to a date fixed by the Chair. The names of the members present at the expiration of the said thirty minutes shall be recorded. At the discretion of the Chair, urgent business may be considered provided that a quorum can be established with a telephone conference call.

    (c) The affirmative votes of a majority present at a meeting at which a quorum is present are sufficient to pass a resolution of the Board.

  D. Notice, with Agenda, of regular meetings shall be distributed in accordance with Board Policy.

  E. Actions of the Board

Unless required to be exercised by Bylaw, the action of the Board upon any matter coming before it shall be evidenced by resolution, and the entry thereof in the approved minutes of the Board, shall be prima facie evidence of the action taken.

  F. Circulation of Minutes

Copies of the Minutes of Institute Board meetings shall be circulated in accordance with Board Policy.